Meeting Room

The Linwood Community Library welcomes the use of its meeting room for governmental agencies, non-profit groups engaged in educational, civic, cultural and charitable activities who agree to abide by this policy. The meeting room is primarily for use by the library, library sponsored programs and library related organizations. However, when not required for these functions, the meeting room is available for other groups in support of the library’s mission to be of service to the community. Commercial organizations are not eligible to use the meeting room unless the purpose of the meeting is continuing education for the organization’s employees.

Our meeting room may be used by any individuals or non-profit organizations, pending acceptance of the following policies and procedures. To reserve the meeting room, call the library at (913) 301-3686. Please print and fill out the accompanying Meeting Room Reservation Request form. This form is required for requests for the Marceline Turner Room.

Open Access

All meetings must be open to the public, unless the purpose of the meeting is continuing education for a commercial organization’s employees.

The Linwood Library reaffirms the American Library Association’s Bill of Rights which states that facilities should be made available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Permission to use the library meeting room does not in any way constitute an endorsement by the Library of the group’s policies or beliefs, and no claim to that effect may be used, either implicitly or explicitly in advertising. The Linwood Community Library will make no effort to censor or amend the content of a meeting when granting meeting room access.

Meeting Room Usage Fees

No fees are charged for meeting room use.

Description of the Room

Marceline Turner Room

The Marceline Turner Room, which is also our kitchen, features a small TV for displays and a meeting table that comfortably seats 8. It is best suited for committee meetings and other small gatherings.

Meeting Room Use Policies The Linwood Community Library welcomes the use of its room for activities of a civic, cultural, or educational nature and for the discussion of current public questions. Meetings may be held by non-profit organizations and individuals regardless of the beliefs or affiliations of their members. Duly constituted, permanent political groups may meet in the library regardless of affiliation, but temporary committees for the advancement of an individual’s political campaign may not meet in the library. Library-oriented and educational programs will be given priority scheduling.

No admission fee may be charged, nor a collection taken. The only exceptions are in the case of paid registration at conferences or institutes, held in cooperation with the Library, or payment of fees for regularly scheduled education courses.
No product may be sold, except in payment for materials required for educational or group discussion use, or if the product is an optional supplement to the program in question. i.e., a musician performing at the library may sell his or her CDs to interested patrons after the show.
The director must approve any printed materials displayed by the user.
Light refreshments may be served. Users may provide their own utensils or use the library’s utensils under the supervision of the director. Alcoholic beverages are not permitted.
Users may make use of the library’s two display televisions, projector, and projection screen under the supervision of the staff. Other audiovisual equipment must be provided by the user.
The user will be responsible for setting up the room according to their own needs. The Library staff will bear no responsibility. The user must restore the furniture and room to the order in which it was found.
All publicity must carry the name of the user or organization sponsoring the meeting. The library may not be listed as the sponsor.
Youth organizations using the meeting room must have one adult (18 or older) present at all times.
If a meeting is cancelled, the Director should be notified as soon as possible.
Meetings should be scheduled during hours in which the library is open to the public. Exceptions may be made to this rule with the stipulations that the Board of Trustees approves the meeting request and provided there are staff available to be present in the library while the meeting is taking place if the meeting is held outside of the library’s regular operating hours.
Meetings held must be open to the public and no group using the library as a meeting space may exclude any attendees on the basis of race, color, national origin, gender, religion, age, handicapped status, or sexual orientation.
Room requests are confirmed on a first-come, first-served basis.
Patrons must read and accept this Meeting Room Policy before requesting a room.
Library staff may accept or reject requests for the meeting room under the established policy. In the event that questions arise as to the eligibility of any group or individual requesting the use of the meeting room, library staff may seek more information from the group or individual. Library staff must confirm all reservations.
Up to three consecutive meetings may be scheduled at one time. Reservations may be made up to 6 months in advance. 24 hours’ notice is required to reserve a meeting time.
Patrons agree to supply the library with a person’s name and phone number that can be provided to the public to answer questions regarding meeting content.

Snow Days– Bad Weather Guidelines

Library activities and services will be open as usual unless specific announcements are made to the contrary. Such announcements will be made on the library website or voice mail message. Signs will be posted at the Library entrances if the Library closes after it has opened. An attempt will be made to contact organizations who have a reservation during such events. However, it is the group’s responsibility to ascertain that the Library has closed or is not open in these situations.